Using Google Apps for business – Or for pleasure

December 4, 2012 · Brandon Hann

UPDATE: Google is no longer offering a free version of Google Apps. They wiped out the ability to use Google Apps for free with less than 10 users and few features missing and all businesses (and individuals) of any size must upgrade to the premium service that starts at $5 per user monthly or $50 per user annually. Google also announced that existing free account holders will still be able to use their free accounts with no changes. If you’re like me and were lucky enough to get in on Google Apps while it was free, don’t close your account!

For years now, I’ve run various websites on many different servers and hosting configurations all with varying success. One of the biggest pitfalls in hosting your own web services besides keeping up with security is finding that happy balance between function and form. While it may be easy to get a server configured properly and have your site up and running in no time, email services seem to always become problematic.

I find that the reason for this is because no two hosting companies are alike and depending on your setup (dedicated, VPS, shared, etc.), the email service(s) that you’re forced to use can be anything from OK to downright crappy.

Google Apps

If you haven’t heard of Google Apps by now, you’re seriously missing out! Google Apps provides your business (or you) with EVERY Google app for use on your own domain. Imagine instead of having a random email @gmail.com, you can use yourname@yourdomain.com and still have full access (and interoperability) with things like Mail, Drive, Plus, YouTube, etc., etc. and it’s all free (up to 10 users)! This experience is greatly enhanced if you’re also an Android user as you would imagine.

Now if you’re like me and you only run a personal website, have a few extra domains lying around that you want to be able to send email from or you’re just looking to consolidate all of your Google accounts under one roof, you’ll get the most out of Google Apps. This is because you’re the admin and have full control over everything from creating new users, domain aliases and more. If you work for a company that already uses Google Apps, you must suffer the consequences that all of your services are managed by your company and things like YouTube favorites won’t be so personal anymore.

Gmail

I started using Google Apps mostly for the email service. I had so many problems running my own mail server. I’m not sure if it was my lack of experience in running Linux-based email or if my server was never configured properly to begin with, but either way I had issues ranging from invalid SSL certificates to mail servers not being found. By moving everything to Google, I was gaining quite a few advantages:

Fast and secure email
Freed up extra bandwidth on my own server
Trusted email servers
DKIM signed messages (more security)
Ability to check my email by simply logging into Google anywhere in the world
Flawless syncing to my Android devices

This is not to say that none of that couldn’t have been done without Google Apps, but for me, I was starting to use my original Gmail account more and more because of the ease of use that Google always seems to provide. I didn’t want to use this account because I wanted so badly to be able to promote my own domain, ledfrog.com.

The best part is that I also have many other domains that I used to use for email and a few that I still wanted to have access to, but the old way of doing things meant that I had to setup a mail account for each domain and then configure all the accounts separately on my mail client and/or phone. At one time, I had 6 different email accounts all draining my battery with each server check.

Google Apps solved this problem as well by allowing me to add multiple domains under my account and use them as aliases. From there I was able to create email aliases all pointing to my one main email account. It gets better! Within the Gmail settings, you can set up a bunch of email addresses you’d like to send mail from, so now when I compose a new message, I have the option of sending it from any one of my many aliases! And this isn’t one of those aliases that just looks like an email, but the end user will see your real address…no…these are fully functioning email addresses.

Anyone who uses Gmail will tell you that Google’s labeling system is amazing. Rather than create actual folders that emails are placed into for organizing, Google simply allows you to place a label (or more) on messages so you are given the appearance of folders. Mix this in with filters and you can have all of your incoming email from each domain alias being labeled properly so you can sort everything as it comes in!

Drive

If you’re just a solo user, this Drive account is nothing new. It’s just connected with your new Google Apps domain and works the same way that your standard Gmail account worked. However, if you’re using Google Apps for business, Google Drive becomes much more than a storage place. You can now have shares automatically setup between user groups. For example, if your business has 20 employees and 5 of them are in the accounting department, Drive will allow those 5 to share files between themselves while still being able to share everything else with the other 15 employees.

By creating user groups within Google Apps, you can break down your entire company’s employee structure and secure it piece by piece.

Google Plus

Again, as a solo user, nothing has changed. For businesses, each of your employees will get their own Google Plus profile with all the perks included. Plus, as the owner, you actually have the ability to post things across all accounts without needing approval. This would be handy for times when you want to send out an advertising campaign through your employee’s pages.

My Two Cents

As you can tell, I’m pretty stoked about Google Apps. I’ve been using it for about 2 months now and it was the best move I ever made! As I mentioned earlier, the main reason for making the change was to clean up my email issues, but knowing that I have access to all of Google’s other services as well just makes the deal that much sweeter.

Everything within the Google Apps suite is free for up to 10 users. If you have more than 10 users, it’s $5 per user and you don’t get to have the first 10 remain free. But along with that $5 charge, you up your storage space on Gmail from 10GB to 25GB and you can finally disable those pesky ads that show up in your inbox. Personally, I haven’t found a need to upgrade since I’m well below my 10-user limit. Even with the addition of some of my friend’s websites and at least one username for each of them, I am still within the free range.

In all honesty, when you factor in some of the features of the more corporate ($10 per user) plan that Google offers and compare it to running an Exchange/BlackBerry environment, I wonder how long it will be that those two giants are still leading the pack. It can costs thousands of dollars purchasing hardware, software and licenses to operate just one Exchange server. Plus you have to factor in the amount of money it takes to keep everything updated as well as the paycheck of the IT guy to manage and maintain it all. Add to that the cost of providing data backup services (on or off-site) and you have an insane bill at the end of the year. With Google Apps, you pay a monthly fee and that’s it. Everything is maintained by Google.

Nexus 4 Is Now On Sale!

November 13, 2012 · Brandon Hann

I waited up last night…I’m not going to lie. I actually started refreshing the Google Play page at around 9:30pm and began following the Reddit posts around 10. This all brought me back to my iPhone chasing days!! There was speculation that Google would began a pre-order process at midnight and then those rumors were quickly dismissed with reports that this wasn’t a pre-order, but the actual purchase. That fueled more speculation and excitement around what time all this was going down.

People were arguing about what timezone was in effect, what country was going to get their’s first, whether or not 2-day shipping was going to be an option and how quickly things would sell out. Then came the reports from Australia saying that the Nexus 4 sale had started early by mistake and everyone who placed an order had it cancelled shortly after. Then they started reporting that the 16GB was sold out and the 8GB was sure to follow.

All of the night’s events—phone calls to Google support, Reddit updates, blog posts and even YouTube videos had the makings of an iPhone/AT&T launch written all over it. We can all remember those days…server crashes, people getting bounced off the shopping cart page, users reporting successful orders only to see them get cancelled later and the countless arguments from people claiming they “knew” how to get through.

Yet today was rather peaceful.

I was expecting a 9am PST release time, so naturally I was refreshing my phone every few minutes during my morning commute. I got to work, attended a meeting and quietly walked to my office. Once inside, I launched the live stream of a local radio station and opened the Play store. I began my refresh regiment once again and was delighted to see that at 8:33am the “Coming Soon” message had been replaced with an “Add to cart” message.

I added the 16GB model and processed my order. It took about 30 seconds as I imagine I was only one of hundreds if not thousands doing the exact same thing and then I got my order confirmation alert and order email.

At 8:58am, I did another refresh just out of curiosity and I was surprised once again that the “Coming Soon” message was back! If I assume that the order process started at 8:30am, then Google successfully sold out of the 16GB models in less than 30 minutes. As of this writing, the 8GB models are still available. UPDATE (9:23am): The 8GB models are sold out.

I just wanted to share my story. When I get my new phone this week, I’ll be posting a video comparison between it and the Galaxy Nexus (GSM) as well as my initial thoughts on the new device. For those of you who got your Nexus 4, congratulations!

4 Days Until New Google Nexus Devices Are Released

November 9, 2012 · Brandon Hann

Only four days left until Google begins selling it’s new Nexus line of products! On Tuesday November 13th, Google will be adding a 10″ tablet and the new Nexus 4 smartphone to it’s line. The Nexus 7 (already available in 16 and 32GB) will soon be getting a 32GB HSPA+ model as well. There’s no word on whether that version will be ready for order on Tuesday, but it is indeed “coming soon”.

Nexus 4

Nexus owners have been eagerly awaiting the release of Android 4.2 as well. Originally it was speculated that the software update would be pushed out to devices as early as October 29th when Google made the announcement of the new releases, but it didn’t happen. As we draw closer to the 13th, it can only be assumed that the 4.2 update will be handed down at the same time the new products go on sale. Here’s an unboxing video from Android Central:

httpvh://www.youtube.com/watch?v=z23wdtTWK6s

As for me, I’m a Nexus GSM owner and even though I’ve only had the phone for about 2 months, I’m planning on getting the Nexus 4. The main reason is simply the quad core processor and upgraded camera. Originally I wanted a Galaxy S III, but after trying a pure Android experience, I can never go back! Plus, since it feels great to not be on contract with AT&T, I doubt I could ever sign another one of those again.

Nexus 10

I’m loving this Nexus 10 and if I can find a reason why I need a tablet, I would seriously buy this one. I think my only complaint so far would be the slight rounded curve it has along its sides. I’m more a fan of the squared look, but maybe that’s because I’m so used to widescreen devices looking like tvs. Microsoft Surface certainly wins the design prize on this one.

At any rate, I won’t completely judge until I have one in my hands. Here’s a quick look:

httpvh://www.youtube.com/watch?v=d4c6xvhI9GQ

That’s it for me today! I decided to keep it short, so have a great weekend and I’ll see you all back here again on Monday.

Has Apple lost its Magic? iPad 4 released already

November 2, 2012 · Brandon Hann

One of my readers commented on a blog a while calling me out for “talking crap” about the iPhone 5 and we started a debate about whether Apple really does innovate products anymore or have they lost a bit of the allure that once was when Steve Jobs was around. Of course the answer to this is subjective, but what I found most interesting about this conversation was that he called me an early adopter, thus explaining why I have moved on from Apple.

So after watching Apple’s latest keynote speech where they introduced the new iPad mini, the new iPod nanos and some other product upgrades, I began to think about that conversation and what it actually means to be an early adopter. Essentially what I was being told was that because I like to get in on the ground floor of new tech items, it’s easy for me to get bored with the tried and true. In other words…the moment all my NON-tech savvy friends, my parents or anyone from the older generations start using things like the iPhone, I decided to jump ship to a less-saturated market. I guess sub-consciously I don’t want to be grouped in with all of the people that just buy iPhones because they see celebrities using them.

Anyway, back to the original purpose of this post…

Apple just launched the iPad mini which is really nothing special other than it provides a smaller iPad solution for those seeking one or just interested in owning an “i” device without shelling out tons of money. I feel this is great, but as a tech person, I tend to look at things from an aerial view. When done this way, it appears that Apple isn’t really creating anything new and exciting, but rather just releasing newer versions of their flagship devices.

Now I know all you business-minded people out there will tell us that this is the perfect business model: sell the hell out of your most popular products, but when is enough, enough?

The New iPad

How many versions of the iPad do we really need? And I’m not just talking about the different colors or sizes, but actual upgrades! The new iPad (iPad 3) came out just last March and already it’s been replaced by the new iPad (iPad 4)!! That’s right, as of today, the “new” iPad of November 2012 just replaced the “new” iPad of March 2012.

TechRadar exposes the key differences between iPad 3 and iPad 4 on their blog, but basically you’re getting a faster processer, a better front-facing camera and the new Lightning connector that everybody loves to hate.

I feel bad for everyone that bought the new iPad last March after scrimping and saving for it only to be trumped by a new, new iPad today! The old adage that technology is outdated the moment you buy it is coming true for iPad 3 owners today.

At least back in the day, there was some unwritten business plan that only released new products every year, which I still think is too fast, but seriously…only eight months?!

To top it off, the people who somehow didn’t know the iPad mini was coming, they too probably feel ripped off that they just dropped $500 for a new iPad when all they wanted was a slightly bigger iPhone.

My Thoughts

As if my thoughts aren’t evident enough, here’s some more for you to chew on. I’ll give Apple a pass this time around. Rather than complain that there are too many versions of every Apple product, I’ll just say that maybe they’re just re-aligning their product line.

They now have a full line of Macbooks, iPods, iPads and iMacs that come in a variety of sizes and colors. If we started at square one, then we can say that Apple finally has a product for everyone at almost every price point.

Yes, saying that made me feel better. But I have a feeling that next year isn’t going to bring anything new and spectacular. I think the tech world is going to have to slow down like the video game console world has. There’s no need to release a new device every single year.

I’ll leave you with a funny photo I found on an Android forum:

Google Announces New Devices and Android 4.2 (Jelly Bean)

October 29, 2012January 30, 2016 · Brandon Hann

Google had originally planned an event today to discuss the latest devices coming out of the Nexus line of products as well as showcasing the new Jelly Bean upgrade, but due to hurricane Sandy, it was cancelled. This didn’t stop Google however since they decided to go ahead and make the announcements via the official Google Blog.

As expected, we’re going to see a Nexus 10″ tablet from Samsung and the new Nexus 4 smartphone from LG. What was not so expected was that the Nexus 7 is now being offered with HSPA+ services making the tablet even more portable than it was.

Given the insane amount of coverage on these announcements, I don’t need to go over every last detail, but here’s the overall gist of what’s going down on November 13th.